Clever Clogs Pre-SchoolAdministration
Clever Clogs Pre-school.
5.1 Fees and Late Payments Policy
Policy statement
Clever Clogs Pre-school is committed to maintaining high-quality childcare through fair and consistent management of fees. In order to operate efficiently and continue to provide excellent care, it is essential that all fees are paid on time. This policy ensures that all parents and carers are aware of their responsibilities regarding the payment of fees and the consequences of late or missed payments.
Key principles are:
• To ensure the sustainability and smooth running of the preschool.
• To provide clarity and transparency on payment expectations.
• To support families with fair and consistent procedures for fee payment.
• To encourage open communication between parents and the setting regarding financial matters.
Procedures
Invoicing and Payments
• Invoices are issued monthly in advance and are due for payment by the end of each month.
• Payments must be made via bank transfer (preferred), cheque, cash, childcare vouchers or tax-free childcare accounts.
• Any additional sessions will be added to your month’s invoice.
• Parents are encouraged to speak with the manager at the earliest opportunity if they are experiencing difficulty in paying fees.
Fees and Hours
- We are open:
9am-4pm (Monday toFriday)
- We charge £9.25 an hour.
- School dinners meals are priced at £2.70
- There is a single £40 additional fee when a child first enrols with us which covers a school bag, library bag with weekly take home books and photos to go in children’s learning journals.
Late and Non-Payments
• If no payment is received by the end of the month, the child’s place will be reduced down to the 15 or 30 government funded hours until full payment is made. This is to protect both the paying parents/carers and the setting from incurring debt.
• Consistent late payment may result in the child’s place being permanently suspended.
• If fees remain unpaid, the debt will be referred to a collection agency.
Refunds and Absences
• Fees are payable in full regardless of absence due to illness, holidays, or occasional days off.
Funded Places
• Where children receive government-funded hours, any additional hours or services not covered by the funding will be charged and invoiced monthly.
• Parents are responsible for ensuring all necessary documentation is completed to access funded places.
Communication and Support
• We understand that families may face financial hardship from time to time. We encourage open and honest communication, and where possible, we will work with parents to agree a payment plan.
• All discussions around fees and financial matters will be treated confidentially.
Parent/Carer Agreement
I have read and understood the Fees and Late Payment Policy for Clever Clogs Pre-school. I agree to abide by the terms set out in this policy, including the payment deadline and late or non-payment procedures. I understand that failure to pay fees by the end of each month in accordance with this policy, may result in my child’s hours being reduced to the government hours offered or as a last resort their place being permanently suspended.
Child’s Name: ___________________________________________
Parent/Carer Name (Printed): _______________________________
Parent/Carer Signature: ___________________________________
Date: _____________________